Auburn Vocational Board of Education Agenda June 6, 2017 7:00 pm

Item #1	Roll Call

____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Terry Sedivy

____ Mr. Paul Stefanko

____ Mr. Erik Walter

____ Mrs. Mary Wheeler

Item #2	Pledge of Allegiance

Item #3	Approve Agenda

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #4	Approve Minutes of Regular Board Meeting on May 2, 2017 and Special Board Meeting on May 22, 2017

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #5	Public Participation

Item #6	Administrative Reports

ABLE Recognition Ceremony ~ June 22, 2017 at 6:30 pm Auburn Career Center, Presentation Center

Student Harassment Report, Mr. Jeff Slavkovsky 2016‐2017 Student Organization State Results
Auction of 7070 Auburn Road, Concord Twp., OH 44077 ~ June 15, 2017 @ 1:00 pm Auburn Board of Education tour 7070 Auburn Road following Board meeting

Item #7

Item #8

Item #9

Item #10

Item #11

Facilities Committee Report – Mrs. Sherry Williamson

Student Achievement Report – Mrs. Jean Brush

Legislative Report – Mrs. Mary Javins

Recruitment/Curriculum Subcommittee Report–No Report

Finance Committee Report – No Report

Treasurer’s Agenda

Item #12	Render Financial Reports

ORC 3313.29‐The treasurer shall render a statement to the Board and to the superintendent of the school district, monthly, or more often if required, showing the revenues and receipts from whatever sources derived, the various appropriations made by the board, the expenditures and disbursements therefrom, the purposes thereof, the balances remaining in each appropriation, and the assets and liabilities of the school district. The financial statements for the period ending April 30, 2017 are hereby rendered and include: Financial Summary, Appropriations Report, Monthly Comparison Report, Check Register, Bank Reconciliation, and Investment Report. (See Attachments Item#12)

No Action Required.

Item#13	Approve Healthcare Premiums

It is recommended the board approve the healthcare Premium rates for 2017‐2018 as approved by the Lake County School Healthcare Consortium and outlined in the Lake County Schools Council Health Care Benefit program spreadsheet. Employees not on Standard Plan 2 pay the difference (See Attachment Item #13)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #14	Approve for Unanticipated Transfers and Adjustment of Appropriations

Amend the Certificate of Estimated Resources and adjust appropriations, as needed on June 30, 2017, and transfer to any other fund as necessary in order to avoid an operating deficit on June 30, 2017.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item#15	Approve Temporary Appropriations FY 17‐18

Approve Temporary Appropriations for FY18 at 85% of the FY17 expenditures. The Permanent Appropriations will be presented to the board for approval at the September 2017 regular board meeting.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #16	Approve Financial Services

It is my recommendation that the Board approve the engagement of Plattenburg certified public accountants to compile the required Basic Financial Statements for the fiscal year end June 30, 2017. The Basic Financial Statements are to be presented in conformity with Generally Accepted Accounting Principles (GAAP). This firm fee amount will be $8,500‐ $9,000 per year plus out‐of‐pocket costs.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Superintendent’s Agenda

Item #17	Approve High School Principal

It is my recommendation that the Board of Education approve Mrs. Dee Stark‐Kurtz as the Principal for the 2017‐2018 school year. Mrs. Stark‐Kurtz will be on a 220 contract, at the amount of $____________________________.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #18	Approve High School Staffing 2017‐2018

It is my recommendation that the Board of Education approve Ms. Sarah Noble as the School Counselor for the 2017‐2018 school year. Ms. Noble will be placed on step 0, column 7 in the amount of $45,845.00.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #19	Approve Extended Work Days 2017‐2018 School Year

It is my recommendation that the Board of Education approve the extended workdays for the following staff for the 2017‐2018 school year:

Sarah Noble, School Counselor	up to 3 days

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #20	Approve Adult Workforce Education Personnel

It is my recommendation that the Board of Education employ the following teachers/staff for the 2016/2017 school year.

Louise Vadasz	PN Faculty	$30.00/hourly

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #21	Approve Resolution to Abolish Administrative Positions and Suspend Administrative Contracts

BOARD RESOLUTION TO ABOLISH R.C. 3319.02 ADMINISTRATIVE POSITIONS AND SUSPEND R.C. 3319.02 ADMINISTRATIVE CONTRACTS

WHEREAS, the Auburn Joint Vocational School District Board of Education (“Board”) adopted Board Policy 1540 (“Suspension of Administrative Contracts”) pursuant to R.C. 3319.171 (“Administrative Personnel Suspension Policy”) with input from the Superintendent and all assistant superintendents, principals, assistant principals, and other administrators employed by the Board under R.C. 3319.02 (“Assistant Superintendents and Other Administrators”) administrative contracts.

WHEREAS, Board Policy 1540 and R.C. 3319.171 permits the Board to proceed in achieving a reduction in the administrative staff by abolishing R.C. 3319.02 administrative positions and suspending R.C. 3319.02 administrative contracts in accordance with the recommendation of Superintendent Brian Bontempo (“Superintendent”).

WHEREAS, Board Policy 1540 and R.C. 3319.171 permits the Board to proceed in achieving a reduction in the administrative staff by abolishing R.C. 3319.02 administrative positions and suspending R.C. 3319.02 administrative contracts in accordance with best interest of the Auburn Joint Vocational School District, which is the primary factor in achieving a reduction in the administrative staff, given that R.C. 3319.02 administrative positions are not interchangeable.

WHEREAS, Board Policy 1540 and R.C. 3319.171 permits the Board to achieve a reduction in the administrative staff by abolishing R.C. 3319.02 administrative positions and suspending R.C. 3319.02 administrative contracts due to financial conditions affecting the Auburn Joint Vocational School District and the reorganization and consolidation of administrative functions.

WHEREAS, pursuant to Board Policy 1540 and R.C. 3319.171, written notice was issued to Tim Marek on April 19, 2017, that the Superintendent intended to recommend that the Board abolish the R.C. 3319.02 administrative position of Senior System Engineer and suspend Tim Marek’s R.C. 3319.02 administrative contract, effective July 31, 2017, at this June 6, 2017 regularly-scheduled Board meeting.

WHEREAS, pursuant to Board Policy 1540 and R.C. 3319.171, written notice was issued to Dee Stark on April 19, 2017, that the Superintendent intended to recommend that the Board abolish the R.C. 3319.02 administrative position of Assistant Principal and suspend Dee Stark-Kurtz’s R.C. 3319.02 administrative contract, effective July 31, 2017, at this June 6, 2017 regularly-scheduled Board meeting.

WHEREAS, pursuant to Board Policy 1540 and R.C. 3319.171, the Superintendent has recommended and is recommending that it is the best interest of the Auburn Joint Vocational School District for the Board to achieve a reduction in the administrative staff and given that R.C. 3319.02 administrative positions are not interchangeable – at this June 6, 2017 regularly-scheduled Board meeting – by abolishing the following R.C. 3319.02 administrative positions, effective July 31, 2017, due to financial conditions affecting the Auburn Joint Vocational School District and the reorganization and consolidation of administrative functions:

1.	Senior System Engineer, and 2.	Assistant Principal.

WHEREAS, pursuant to Board Policy 1540 and R.C. 3319.171, the Superintendent has recommended and is recommending that it is the best interest of the Auburn Joint Vocational School District for the Board to

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achieve a reduction in the administrative staff and given that R.C. 3319.02 administrative positions are not interchangeable – at this June 6, 2017 regularly-scheduled Board meeting – by suspending the following R.C. 3319.02 administrative contracts, effective July 31, 2017, due to financial conditions affecting the Auburn Joint Vocational School District and the reorganization and consolidation of administrative functions:

1.	Tim Marek (Senior System Engineer), and 2.	Dee Stark-Kurtz (Assistant Principal).

NOW THEREFORE BE IT RESOLVED, that pursuant to Board Policy 1540 and R.C. 3319.171, the Board (1) hereby accepts the Superintendent’s abolishment recommendations, (2) hereby determines that it is the best interest of the Auburn Joint Vocational School District for the Board to achieve a reduction in the administrative staff, (3) hereby determines that R.C. 3319.02 administrative positions are not interchangeable, and (4) hereby abolishes the following R.C. 3319.02 administrative positions, effective July 31, 2017, due to financial conditions affecting the Auburn Joint Vocational School District and the reorganization and consolidation of administrative functions:

1.	Senior System Engineer, and 2.	Assistant Principal.

NOW THEREFORE BE IT FURTHER RESOLVED, that pursuant to Board Policy 1540 and R.C. 3319.171, the Board (1) hereby accepts the Superintendent’s suspension recommendations, (2) hereby determines that it is the best interest of the Auburn Joint Vocational School District for the Board to achieve a reduction in the administrative staff, (3) hereby determines that R.C. 3319.02 administrative positions are not interchangeable, and (4) hereby suspends the following R.C. 3319.02 administrative contracts, effective July 31, 2017, due to financial conditions affecting the Auburn Joint Vocational School District and the reorganization and consolidation of administrative functions:

1.	Tim Marek (Senior System Engineer), and 2.	Dee Stark-Kurtz (Assistant Principal).

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #22	Approve Information Support & Services Textbook

It is the recommendation that the Board of Education approve the following textbook as part of the Information Support & Services program.

Gaddis, Tony. Gaddis C## 4th Edition, 2017 ICTC1010 Custom Text. Fourth ed. Boston, MA: A Pearson Education Company. 2017. Print

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #23	Approve Allied Health Technology Pharmacy Tech Books

It is the recommendation that the Board of Education approve the following textbooks & workbook as part of the Architecture Project Management program.

Textbook
Neumiller, Joshua J., Bobbie Steelman, Karen Davis, Elaine Beale, James Mizner, Jr., and Julie Beccarelli. Pharmacy Technician Principles and Practices. 4th ed. St. Louis: Elsevier, 2012. Print.

Workbook/Manual
Neumiller, Joshua J., Bobbie Steelman, Karen Davis, Elaine Beale, James Mizner, Jr., and Julie Beccarelli. Pharmacy Technician Principles and Practices Workbook and Lab Manual. 4th ed. St. Louis: Elsevier, 2012. Print.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #24	Approve Architecture Project Management Textbooks & Workbook

It is the recommendation that the Board of Education approve the following textbooks & workbook as part of the Architecture Project Management program.

Textbook

Madsen, David A. Civil Drafting Technology. S.l.: Pearson, 2017. Print.

Workbook
Madsen, David A. Civil Drafting Technology. S.l.: Pearson, 2017. Print.

Textbook

Stine, Daniel John. Commercial Design Using Autodesk Revit 2018. S.l.: SDC PUBNS, 2017. Print.

Textbook

Hansen, Aaron. Interior Design Using Autodesk Revit 2018. S.l.: SDC PUBNS, 2017. Print.

Textbook

Nelson, Joe. Primavera P6 for Contractors: A Training Guide. Second ed. Baton Rouge: Dalrymple, 2012. Print.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #25	Approve Business Management Technology Textbook

It is the recommendation that the Board of Education approve the following textbook as part of the Business Management Technology program.

Shaffer, Ann, and Katherine Pinard. New Perspectives Microsoft Office 365: Office 2016. Boston, MA: Cengage Learning, 2017. Print.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #26	Approve Customized Training Agreement

It is my recommendation that the Board of Education approve the customized training agreement between Auburn Vocational School District and Charter Steel. The Adult Workforce Department will provide 56 hours of State of Ohio Emergency Medical Responder customized training.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #27	Approve Landscaping Quote

It is my recommendation that the Board of Education approve the Landscaping quote from Landstyles, Inc., located in Painesville, Ohio in the amount of $15,611.00. Additional companies were contacted, however, only one other quote that was submitted was from Yardmaster Inc. of Painesville, Ohio. (See Attachment Item #27)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #28	Policy: First and Second Reading

It is my recommend that the Board of Education make the following policy modifications to the Auburn Vocational Board of Education Policy Manual. Original policy can be reviewed by visiting the Board Policy website at www.neola.com/auburnjvs‐oh and clicking on the policy number. (Attachments Item #28: Emailed)

Section
	
Title
	Revised/New Policy/Delete
	
Operations 8510
	Wellness
	Revised

NO ACTION REQUIRED

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Item #29	Policies: Final Reading

It is my recommend that the Board of Education make the following policy modifications to the Auburn Vocational Board of Education Policy Manual. Original policy can be reviewed by visiting the Board Policy website at www.neola.com/auburnjvs‐oh and clicking on the policy number. (Attachments Item #29: Emailed)

Section
	
Title
	Revised/New Policy/Delete
	
Operations 8500
	Food Services
	Revised
	
Bylaws 0142
	Qualifications and Terms of Office
	Revised
	
Operations 8310
	Public Records
	Revised
	
Finances 6700
	Fair Labor Standards Act (FLSA)
	Revised
	
Finances 6325
	Procurement – Federal Grants/Funds
	Revised
	
Finances 6320
	Purchases
	Revised
	
Finances 6423
	Use of Credit Cards
	Revised

Motion ________________________

Second ________________________

Vote: Pass ________ Fail _______

Item #30	Approve Severance Pay Policy Final Reading

It is my recommendation that the board of education approve the final reading for the severance pay policy.

SEVERANCE PAY

Pursuant to R.C. 124.39(C), the Board provides more severance benefits than those set forth in R.C. 124.39(B). Specifically, it is the current policy and practice of the Board that a Board employee covered under either R.C. 124.38 or R.C. 3319.141 who qualifies and accepts retirement benefits under STRS/SERS shall qualify for a one-time severance payment. This payment shall be equal to the daily rate of pay, at the time of retirement, times twenty-five percent (25%) of the accumulated unused sick leave up to three hundred (300) days. The severance payment shall be twenty-five percent (25%) of three hundred (300) days to a maximum of seventy-five (75) days times the calculated daily rate.

Severance pay shall be based upon the employee’s rate of pay at the time of retirement and eliminates the employee’s entire sick leave accrual upon payment.

For purposes of this policy, “retirement” means service retirement under the State Teachers Retirement System or School Employees Retirement System and does not include disability retirement.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail _______

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Item #31	Other

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #32	Executive Session

a) Pursuant to Ohio Revised Code Section 121.22(G) (1), I hereby recommend that the Board make a motion to adjourn to executive session for the purpose of considering the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees or regulated individuals, or the investigation of charges or complaints against a public employee or regulated individual unless such person requests a public hearing.

b) Pursuant to Ohio Revised Code Section 121.22 (G)(2), I hereby recommend that the Board make a motion to adjourn to executive session to consider the purchase of property or the sale of property, if premature disclosure of information would give an unfair competitive bargaining advantage to a person whose private interest is adverse to the general public interest.

c) Pursuant to Ohio Revised Code Section 121.22(G)(3), I hereby recommend that the Board make a motion to adjourn to executive session to meet with Board Legal Counsel to discuss disputes involving the Board and/or the School District that are the subject of pending or imminent court action.

____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

Motion ________________________

Second ________________________

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Terry Sedivy

Time In: ______________________

Time Out: ______________________

____ Mr. Paul Stefanko

____ Mr. Erik Walter

____ Mrs. Mary Wheeler

Item #33	Adjourn

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Please Notice Enclosures: Attachments Regular Board Meeting June 27, 2017 @ 7:00 pm

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