Auburn Vocational Board of Education Agenda May 3, 2016 7:00 pm

Item #1	Roll Call

____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Paul Stefanko

____ Mr. Erik Walter

____ Mrs. Kelly Wanyek

____ Mrs. Mary Wheeler

Item #2	Pledge of Allegiance

Item #3	Approve Agenda

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #4	Approve Minutes of Last Meeting

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #5	Public Participation

Item #6	Administrative Reports

A. Senior Ceremony ~ May 25, 2016 at 12:15 pm
Lakeland Community College, Athletic Fitness Center

B. ABLE Recognition Ceremony ~ June 23, 2016 at 6:30 pm
Auburn Career Center, Presentation Center

C. Teachers Last Day ~ May 27, 2016

Item #7

Item #8

Item #9

Item #10

Item #11

Item #12

Facilities Committee Report – Ms. Maggie Lynch

Student Achievement Report – Mrs. Jean Brush

Legislative Report – Mrs. Mary Javins

Recruitment Subcommittee Report–Enrollment Update Meeting May 10, 2016 @ 4:00 pm

Curriculum Committee Report – Combined with Recruitment

Finance Committee Report – Mrs. Sherry Williamson

Treasurer’s Agenda

Item #13	Render Financial Reports

ORC 3313.29‐The treasurer shall render a statement to the Board and to the superintendent of the school district, monthly, or more often if required, showing the revenues and receipts from whatever sources derived, the various appropriations made by the board, the expenditures and disbursements therefrom, the purposes thereof, the balances remaining in each appropriation, and the assets and liabilities of the school district. The financial statements for the period ending March 31, 2016 are hereby rendered and include: Financial Summary, Appropriations Report, Monthly Comparison Report, Check Register, Bank Reconciliation, and Investment Report. (See Attachments Item#13)

No Action Required.

Item #14	Approve Five‐Year Forecast

It is my recommendation that the board approve the FY2016‐2020 Five‐Year Forecast. The forecast and assumptions were previewed by the Finance Committee electronically and they are believed to represent the most probable scenario for the forecast period. Raises have not been assumed for the FY15 and beyond but longevity steps have been assumed. Changes in the Foundation funding have been forecasted based on estimates received from ODE. Finally, the Five‐Year Facility Plan is not included due to lack of funding. It is possible that projects may be assumed as debt is paid down and the Forecast may be revised when such decisions are made. (See Attachment Item #14)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #15	Approve Permanent Improvement Levy Resolution

It is my recommendation that the Board approve the resolution submitting the question of an additional tax levy for the purpose of improving and equipping school district buildings and facilities and clearing, improving and equipping their sites by, among other things, repairing roofs, replacing windows, installing HVAC equipment, providing insulation, replacing and improving driveways and parking lots, and acquiring technology and program equipment to the electors of the Auburn Vocational School District, pursuant to section 5705.21 of the revised code. (See Attachment Item #15)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Superintendent’s Agenda

Item#16	Policies Modifications: Final Reading

I recommend that the Board of Education make the following policy modifications to the Auburn Vocational Board of Education Policy Manual. Original policy can be reviewed by visiting the Board Policy website at www.neola.com/auburnjvs‐oh and clicking on the policy number. (Attachments: Emailed)
Section
	Title
	Revised/New Policy
	
Administration 1130
	Conflict of Interest
	Revised
	
Administration 1422
	Non Discrimination & Equal Employment Opportunity
	Revised
	
Administration 1623
	Section 504/ADA Prohibition Against Disability Discrimination in Employment
	Revised
	
Administration 1630.01
	FMLA Leave
	Revised
	
Bylaws 0130
	Technical Corrections
	New Bylaw
	
Bylaws 0160
	Executive Session
	Revised
	
Classified Staff 4113
	Conflict of Interest
	Revised
	
Classified Staff 4122
	Non Discrimination & Equal Employment Opportunity
	Revised
	
Classified Staff 4123
	Section 504/ADA Prohibition Against Disability Discrimination in Employment
	Revised
	
Classified Staff 4430.01
	FMLA Leave
	Revised
	
Finances 6110
	Grant Funds
	Revised
	
Finances 6111
	Internal Controls
	New Policy
	
Finances 6112
	Cash Management of Grants
	New Policy
	
Finances 6114
	Cost Principles – Spending Federal Funds
	New Policy
	
Finances 6116
	Time and Effort Reporting
	New Policy
	
Finances 6144
	Investments
	Revised
	
Finances 6325
	Procurement – Federal Grants/Funds
	New Policy
	
Finances 6550
	Travel Payment & Reimbursement
	Revised
	
Finances 6800
	System of Accounting
	New Policy
	
Operations 8210
	School Calendar
	Revised
	
Operations 8325
	Receiving Legal Documents
	New Policy
	
Operations 8400
	School Safety
	Revised
	
	Operations 8420
	Emergency Situations at Schools
	Revised

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Section
	Title
	Revised/New Policy
	
Operations 8452
	Automated External Defibrillators (AED)
	Revised
	
Operations 8500
	Food Services
	Revised
	
Operations 8510
	Wellness
	Revised
	
Operations 8540
	Vending Machines
	Revised
	
Professional Staff 3113
	Conflict of Interest
	Revised
	
Professional Staff 3122
	Non Discrimination & Equal Employment Opportunity
	Revised
	
Professional Staff 3123
	Section 504/ADA Prohibition Against Disability Discrimination in Employment
	Revised
	
Professional Staff 3430.01
	FMLA Leave
	Revised
	
Program 2210
	Curriculum Development
	Revised
	
Program 2260
	Nondiscrimination & Access to Equal Educational Opportunity
	Revised
	
Program 2260.01
	Section 504/ADA Prohibition Against Disability Discrimination in Employment
	Revised
	
Program 2430
	District‐Sponsored Clubs & Activities
	Revised
	
Program 2452
	Disclosure of Security Policy & Crime Statistics (Clery Act)
	New Policy
	
Program 2460.03
	Independent Educational Evaluations
	New Policy
	
Program 2461
	Recording of District Meetings Involving Students and/or Parents
	Revised
	
Program 2510
	Adoption of Textbooks
	Revised
	
Program 2520
	Selection of Instructional Materials & Equipment
	Revised
	
Property 7300
	Disposition of Real Property/Personal Property
	Revised
	
Property 7310
	Disposition of Surplus Property
	Revised
	
Property 7450
	Property Inventory
	Revised
	
Property 7540.02
	District Web Page
	Revised
	
Property 7540.03
	Student Education Technology Acceptable Use & Safety
	Revised
	
Property 7540.04
	Staff Education Technology Acceptable Use & Safety
	Revised
	
Students 5113
	Admission of Students Enrolling Through Open Enrollment
	Revised
	
Students 5330.02
	Procurement & Use of Epinephrine Auto Injectors in Emergency Situations
	New Policy
	
Students 5330.03
	Procurement & Use of Asthma Inhalers in Emergency Situations
	New Policy
	
Students 5336
	Care of Students with Diabetes
	New Policy
	
Students 5517.02
	Sexual Violence
	New Policy
	
Students 5830
	Student Fund Raising
	Revised

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #17	Human Resources

A. Approve Extended Days

It is my recommendation that the following certified employees will be employed for additional days.

Staff Name
	Position
	# of Days
	Amount
	
Justine Malvicino
	Cosmetology Instructor
	6 Days
	$1,764.42
	
Brandi Holland
	Cosmetology Instructor
	6 Days
	$2,355.48

B. Approve Resignation

It is my recommendation that the Board approve the resignation from Mrs. Kay Low, ABLE/GED instructor, effective date June 30, 2016.

C. Approve Unlicensed Continuing Contract* (Correction)

Staff Name
	Title
	Salary
	Daily Rate
	Contract Days
	
Dawn Bubonic
	Marketing/Public Relations
	$46,197.96
	$210.00
	220
	
John Dicks
	Systems Engineer
	$80,323.69
	$308.94
	260
	
Kelley Golinar
	EMIS Coordinator
	$49,148.55
	$204.79
	240
	
Tim Marek
	Senior Systems Engineer
	$104,889.89
	$403.42
	260

D. Approve Family Medical Leave and Extended Leave

It is my recommendation that the Board approve Family Medical Leave & Extended Leave for Mrs. Natasha Humar, Tech Lit Instructor. Based on the collective bargaining agreement article 16.5.5., Mrs. Humar will be on FMLA starting April 26, 2016 and returning August 12, 2016 (16‐17 School Year).

It is my recommendation that the Board approve Family Medical Leave & Extended Leave for Mrs. Judy Falcone, Guidance Counselor. Based on the collective bargaining agreement article 16.5.5., Mrs. Falcone will be on FMLA starting May 6, 2016 and returning for the 2016‐2017 School Year.

E. Approve Student Internship

It is my recommendation that the Board approve Mr. Mark Christopherson, a student internship for the 2016 summer, in the amount of $8.98 an hour.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #18	Approve Quote for Carpet for Raleigh Place Construction House

It is my recommendation that the Board approve the quote for the carpet for the Raleigh Place construction house from Carpet and Flooring Mill Outlet, Inc. of Willoughby, Ohio in the amount of $3,740.00. There were two additional quotes one from Rakes Carpet One Floor and Home in Madison, Ohio and another from Location Carpet Company Inc., of Painesville, Ohio.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #19	Other

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #20	Executive Session

a) Pursuant to Ohio Revised Code Section 121.22(G) (1), I hereby recommend that the Board make a motion to adjourn to executive session for the purpose of considering the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees or regulated individuals, or the investigation of charges or complaints against a public employee or regulated individual unless such person requests a public hearing.

b) Pursuant to Ohio Revised Code Section 121.22 (G)(2), I hereby recommend that the Board make a motion to adjourn to executive session to consider the purchase of property or the sale of property, if premature disclosure of information would give an unfair competitive bargaining advantage to a person whose private interest is adverse to the general public interest.

c) Pursuant to Ohio Revised Code Section 121.22(G)(3), I hereby recommend that the Board make a motion to adjourn to executive session to meet with Board Legal Counsel to discuss disputes involving the Board and/or the School District that are the subject of pending or imminent court action.

____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

Motion ________________________

Second ________________________

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Paul Stefanko

Time In: ______________________

Time Out: ______________________

____ Mr. Erik Walter

____ Mrs. Kelly Wanyek

____ Mrs. Mary Wheeler

Item #21	Adjourn

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Please Notice Enclosures: Attachments Agenda and Attachments are on Blackboard

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