Auburn Vocational School District Board Meeting Agenda November 8, 2017 7:00 pm

Item #1	Roll Call

____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Terry Sedivy

____ Mr. Paul Stefanko

____ Mr. Erik Walter

____ Mrs. Mary Wheeler

Item #2	Pledge of Allegiance

Item #3	Approve Agenda

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #4	Approve Minutes of Last Meeting

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #5	Public Participation

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Item #6	Administrative Reports

a. Holiday Buffet – December 5, 2017 ~ 6:00 pm ~ Save the Date

b. Winter Wonderland Holiday Craft Fair and Breakfast with Santa December 2, 2017 from 9:00 am – 3:00 pm

c. Poinsettia Sale Begins November 27, 2017

Monday thru Friday 8:30am – 10:30 am & Noon – 2:00 pm

Item #7	Facilities Committee Reports

a. Committee Report Update

b. TLC update

c. Sidewalk Quotes

Item #8	Finance Committee Report ‐ December 14, 2017 at 3:00 pm Technology Learning Center – Conference Room A

TREASURER’S AGENDA

Item #9	Render Financial Reports

ORC 3313.29‐The treasurer shall render a statement to the Board and to the superintendent of the school district, monthly, or more often if required, showing the revenues and receipts from whatever sources derived, the various appropriations made by the board, the expenditures and disbursements therefrom, the purposes thereof, the balances remaining in each appropriation, and the assets and liabilities of the school district. The financial statements for the period ending September 30, 2017 are hereby rendered and includes Financial Summary, Appropriations Report, Monthly Comparison Report, Check Register, Bank Reconciliation, and Investment Report. (See Attachments Item #9)

No Action Required.

Item #10	Removal of Inventory

It is my recommendation that the Board remove the following items from inventory.

Make Description
	Model Description
	Identification Number
	
Subaru
	Legacy US3
	4S3BD6857X7240566

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #11	Approval for Bainbridge Township’s Retention of Parcels for Public Use

It is my recommendation that the Board approve Bainbridge Township’s retention of the following parcels from the Bainbridge Township Land Bank for devotion to a public purpose. (See Attachment Item #11)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #12	Approve Donations

It is my recommendation that the Board approve the following donation of 8’ Break model HB9718 from Geauga Mechanical Company of Chardon, Ohio.

It is my recommendation that the Board approve the following donation of Milling Machine NC Control from B. B. Bradley Company of Painesville, Ohio.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

SUPERINTENDENT’S AGENDA

Item #13	Human Resources

Resolution to approve employment of the following Personnel items: Amendments, New Employees, Renewals, Supplemental, Substitutes, Separations and Student Intern positions. (See Attachment Item #13)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #14	Approve Lake County Educational Service Center Cancellation of Auburn Fiscal Services Agreement

It is my recommendation that the Board of Education approve the Lake County Educational Service Center cancellation of Auburn Fiscal Services Agreement for Payroll effective November 10, 2017. (See Attachment Item #14)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #15	Approve Board Resolution to Exempt R.C. 3319.081 Nonteaching Position

WHEREAS, the Auburn Joint Vocational School District Board of Education (“Board”) adopted Board Policy 4131 (“Reduction in Staff”) pursuant to R.C. 3319.172 (“Reasonable Reductions in Nonteaching Employees”).

WHEREAS, Board Policy 4131 and R.C. 3319.172 permit the Board to proceed in achieving a reduction in nonteaching staff by abolishing exempt R.C. 3319.081 nonteaching positions in accordance with the recommendation of Superintendent Brian Bontempo (“Superintendent”) who shall, within each pay classification affected, give preference first to nonteaching employees under continuing contracts and then to nonteaching employees on the basis of seniority.

WHEREAS, Board Policy 4131 and R.C. 3319.172 permit the Board to proceed in achieving a reduction in the nonteaching staff by abolishing exempt R.C. 3319.081 nonteaching positions due to financial reasons affecting the Auburn Joint Vocational School District.

WHEREAS, pursuant to Board Policy 4131 and R.C. 3319.172, the Superintendent has recommended and is recommending that the Board achieve a reduction in the exempt nonteaching staff at this November 8, 2017 regularly‐scheduled Board meeting by abolishing the following exempt R.C. 3319.081 nonteaching position, effective March 10, 2017, due to financial reasons affecting the Auburn Joint Vocational School District: Accounts Payable (Governing Board of the Lake County Educational Service Center).

NOW THEREFORE BE IT FURTHER RESOLVED, that, pursuant to Board Policy 4131 and R.C. 3319.172, the Board (1) hereby accepts the Superintendent’s abolishment recommendation; and (2) hereby determines that the selection for the layoff occurred after giving preference first, within each pay classification affected, to nonteaching employees under continuing contracts and then to nonteaching employees on the basis of seniority effective March 10, 2017, due to financial reasons affecting the Auburn Joint Vocational School District.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #16	Approve Board Resolution to Exempt R.C. 3319.081 Nonteaching Position

WHEREAS, the Auburn Joint Vocational School District Board of Education (“Board”) adopted Board Policy 4131 (“Reduction in Staff”) pursuant to R.C. 3319.172 (“Reasonable Reductions in Nonteaching Employees”).

WHEREAS, Board Policy 4131 and R.C. 3319.172 permit the Board to proceed in achieving a reduction in nonteaching staff by abolishing exempt R.C. 3319.081 nonteaching positions in accordance with the recommendation of Superintendent Brian Bontempo (“Superintendent”) who shall, within each pay classification affected, give preference first to nonteaching employees under continuing contracts and then to nonteaching employees on the basis of seniority.

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WHEREAS, Board Policy 4131 and R.C. 3319.172 permit the Board to proceed in achieving a reduction in the nonteaching staff by abolishing exempt R.C. 3319.081 nonteaching positions due to financial reasons affecting the Auburn Joint Vocational School District.

WHEREAS, pursuant to Board Policy 4131 and R.C. 3319.172, the Superintendent has recommended and is recommending that the Board achieve a reduction in the exempt nonteaching staff at this November 8, 2017 regularly‐scheduled Board meeting by abolishing the following exempt R.C. 3319.081 nonteaching position, effective November 10, 2017, due to financial reasons affecting the Auburn Joint Vocational School District: Payroll Clerk (Governing Board of the Lake County Educational Service Center).

WHEREAS, pursuant to Board Policy 4131 and R.C. 3319.172, the Superintendent has recommended and is recommending that the Board – after giving preference first, within each pay classification affected, to nonteaching employees under continuing contracts and then to nonteaching employees on the basis of seniority – achieve a reduction in the nonteaching staff at this November 8, 2017 regularly‐scheduled Board meeting by suspending the following exempt R.C. 3319.08 nonteaching contract, effective November 10, 2017, due to financial reasons affecting the Auburn Joint Vocational School District: Karolyn Johnson.

NOW THEREFORE BE IT RESOLVED, that pursuant to Board Policy 4131 and R.C. 3319.172, the Board (1) hereby accepts the Superintendent’s abolishment recommendation and (2) hereby abolishes the following exempt R.C. 3319.081 nonteaching position, effective November 10, 2017, due to financial reasons affecting the Auburn Joint Vocational School District: Payroll Clerk (Governing Board of the Lake County Educational Service Center).

NOW THEREFORE BE IT FURTHER RESOLVED, that, pursuant to Board Policy 4131 and R.C. 3319.172, the Board (1) hereby accepts the Superintendent’s suspension recommendation; (2) hereby determines that the selection for the layoff occurred after giving preference first, within each pay classification affected, to nonteaching employees under continuing contracts and then to nonteaching employees on the basis of seniority; and (3) hereby suspends the following exempt R.C. 3319.081 nonteaching contract, effective November 10, 2017, due to financial reasons affecting the Auburn Joint Vocational School District: Karolyn Johnson.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #17	Approve Ohio Association of Career‐Technical Superintendents Dues

It is my recommendation that the Board approve the 2017‐2018 dues for the Ohio Association of Career and Technical Superintendent’s (OACTS) at the amount of $3,000.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #18	Approve Ohio Technical Centers Membership Dues

It is my recommendation that the Board approve the Ohio Technical Centers dues at the amount of $1,000.00. These dues are to assist the executive director with the 49 Ohio Career Centers Adult Workforce Education programs in areas of state and federal legislative issues, funding and other service areas. (Adult Workforce Account)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #19	Policy: First and Second Reading

It is my recommend that the Board of Education make the following policy modifications to the Auburn Vocational Board of Education Policy Manual. Original policy can be reviewed by visiting the Board Policy website at www.neola.com/auburnjvs‐oh and clicking on the policy number. (Attachments Item #19: Emailed)

Section
	
Title
	Revised/New /Delete
	
Operations 8210
	School Calendar
	Revised
	
Operations 8300
	Continuity of Organizational Operations Plan
	New
	
Operations 8305
	Information Security
	New
	
Operations 8320
	Personnel Files
	Revised
	
Operations 8330
	Student Records
	Revised
	
Operations 8340
	Letters of Reference
	Revised
	
Operations 8452
	Automated External Defibrillators (AED)
	Revised
	
Operations 8453
	Direct Contact Communicable Diseases
	Revised
	
Operations 8453.01
	Control of Blood‐Borne Pathogens
	Revised

Professional Staff 3120.08
	Employment of Personnel for Co‐Curricular/Extra‐ Curricular Activities
	
Revised
	
Program 2370
	Educational Options
	New
	
Program 2430
	District‐Sponsored Clubs & Activities
	Revised

Program 2461
	Recording of District Meetings Involving Students and/or Parents
	
Revised
	
Program 2623
	Student Assessment and Academic Intervention Services
	Program
	
Students 5111.01
	Homeless Students
	Revised
	
Students 5111.03
	Children & Youth in Foster Care
	New
	
Students 5200
	Attendance
	Revised

Students 5610
	Removal, Suspension, Expulsion & Permanent Exclusion of Students
	
Revised

Students 5630.01
	Positive Behavior Intervention & Supports & Limited us of Restraint and Seclusion
	
Revised

Operations 8453.04
	Communicable and Infectious Diseases – Adult Education Students
	
Delete
	
Operations 8453.03
	Communicable and Infectious Diseases – Employees
	Delete

NO ACTION REQUIRED

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Item #20	Approve Seasonal Snow Removal Quote

It is my recommendation that the Board approve the following seasonal snow removal quote from Lake County Landscape & Supply, Inc. of Grand River, Ohio at the amount of $16,400.00 for the snow removal and salting of Auburn Career Center parking lots for the 2017‐2018 school year. We have received five quotes; the other quotes are from Landstyles Landscape Development of Painesville, Ohio; S.A.M. Landscaping Inc. of Chardon, Ohio; Yardmaster of Painesville, Ohio; Mapledale Landscaping of Chardon, Ohio. (See Attachment Item #20)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item#21	Approve Bobcat® Skid‐Steer Loader 2‐Year Lease to Buy Quote

It is my recommendation that the Board of Education approve the Bobcat® Skid‐Steer Loader 2‐year lease to buy quote from Bobcat® of Cleveland, Bedford Heights, Ohio the total cost is $40,425.37. This payment comes out of the VEPD grant. (See Attachment Item #21)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item#22	Approve Bobcat® Utility Vehicle Quote

It is my recommendation that the Board of Education approve the Bobcat® Utility Vehicle‐Diesel quote from Bobcat® of Cleveland, Bedford Heights, Ohio in the amount of $24,909.00, this includes 69” Snow Blade, Deluxe Cab Package and UTV Spreader. (See Attachment Item #22)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #23	Other

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #24	Executive Session

a) Pursuant to Ohio Revised Code Section 121.22(G) (1), I hereby recommend that the Board make a motion to adjourn to executive session for the purpose of considering the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees or regulated individuals, or the investigation of charges or complaints against a public employee or regulated individual unless such person requests a public hearing.

b) Pursuant to Ohio Revised Code Section 121.22 (G)(2), I hereby recommend that the Board make a motion to adjourn to executive session to consider the purchase of property or the sale of property, if premature disclosure of information would give an unfair competitive bargaining advantage to a person whose private interest is adverse to the general public interest.

c) Pursuant to Ohio Revised Code Section 121.22(G)(3), I hereby recommend that the Board make a motion to adjourn to executive session to meet with Board Legal Counsel to discuss disputes involving the Board and/or the School District that are the subject of pending or imminent court action.

____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

Motion ________________________

Second ________________________

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Terry Sedivy

Time In: _______________________

Time Out: ______________________

____ Mr. Paul Stefanko

____ Mr. Erik Walter

____ Mrs. Mary Wheeler

Item #25	Adjourn

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Please Notice Enclosures: Attachments Holiday Buffet @ 6:00 pm Auburn Room Restaurant &
Regular Board Meeting December 5, 2017 @ 7:00 pm Classroom 9A

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