Auburn Vocational Board of Education Agenda June 5, 2018 7:00 pm

Item #1	Roll Call

____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Terry Sedivy

____ Mr. Paul Stefanko

____ Mr. Erik Walter

____ Mrs. Mary Wheeler

Item #2	Pledge of Allegiance

Item #3	Approve Agenda

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #4	Approve Minutes of May 1, 2018 Regular Board Meeting

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #5	Public Participation

Item #6	Administrative Reports

ABLE Recognition Ceremony ~ June 21, 2018 at 6:30 pm, Presentation Center

Student Harassment Report

2017‐2018 Student Organization State Results

Item #7	Recruitment/Curriculum & Adult Committee Report – Update

TREASURER’S AGENDA

Item #8	Render Financial Reports

ORC 3313.29‐The treasurer shall render a statement to the Board and to the superintendent of the school district, monthly, or more often if required, showing the revenues and receipts from whatever sources derived, the various appropriations made by the board, the expenditures and disbursements therefrom, the purposes thereof, the balances remaining in each appropriation, and the assets and liabilities of the school district. The financial statements for the period ending April 30, 2018 are hereby rendered and include: Financial Summary, Appropriations Report, Monthly Comparison Report, Check Register, Bank Reconciliation, and Investment Report. (Attachment Item #8)

No Action Required.

Item #9	Approve for Unanticipated Transfers and Adjustment of Appropriations

Amend the Certificate of Estimated Resources and adjust appropriations, as needed on June 30, 2018, and transfer to any other fund as necessary in order to avoid an operating deficit on June 30, 2018.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item#10	Approve Temporary Appropriations FY 18‐19

Approve Temporary Appropriations for FY19 at 85% of the FY18 expenditures. The Permanent Appropriations will be presented to the board for approval at the September 2018 regular board meeting.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #11	Approve Financial Services

It is my recommendation that the Board approve the engagement of Plattenburg certified public accountants to compile the required Basic Financial Statements for the fiscal year end June 30, 2018. The Basic Financial Statements are to be presented in conformity with Generally Accepted Accounting Principles (GAAP). The fixed fee for the services will be $9,180. (Attachment Item #11)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #12	Approve Donations

It is my recommendation that the Board of Education approve the donation of Craftsman Pro Series Lawn Tractor from Mr. and Mrs. James Reed of Concord, Ohio. This donation will benefit the Plant, Turf and Landscape Management program.

It is my recommendation that the Board of Education approve the donation of reference books covering al topics in Horticulture from Ms. Dawn Cryberg of Chardon, Ohio. This donation will benefit the Plant, Turf and Landscape Management program.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item#13	Approve FA Solutions, LLC Services Agreement

It is my recommendation that the Board of Education approve the services agreement with FA Solutions, LLC. They will provide Auburn Career Center Adult Workforce Education Department with financial aid servicing and support. FA Solutions fees for financial aid processing service is $1788.00/mo. flat fee if student FA applicants range is up to 170 students and $125.00/per file a one‐time fee for any Financial Aid application processed in excess of 170 applicants. Effective date through June 30, 2019. (Attachment Item #13)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Superintendent’s Agenda

Item #14	Approve Taxation Exemption Contribution Agreement

It is my recommendation that the Board approve this Taxation Exemption Contribution Agreement (“Agreement”) is entered into between Great Lakes Cheese Co., Inc. (“Great Lakes Cheese”), JHK Company, and the Auburn Vocational School District Board of Education (“Board”) (collectively, “Parties”). Effective Date of June 1, 2018. (Attachment Item #14)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

SEE ADDENDUM

Item #15	Human Resources

Resolution to approve employment of the following Personnel items: Amendments, New Employees, Renewals, Supplemental, Substitutes, Separations and Student Intern positions. (Attachment Item #15)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #16	Approve HVAC RTU‐VVT Summer 2018 Phase II Replacement Project

It is my recommendation that the Board of Education approve HVAC TRU‐VVT Summer 2018 Phase II Replacement project with The Smith & Oby Company, Inc. of Walton Hills, Ohio. The HVAC RTU‐VVT replacement & base system integration installation portion in the amount of $148,500.00. The company is ready to provide services for the Systems Integration Upgrades for electric meter installation in both the main building and welding shop at the amount of $13,500.00. The combined total is $162,000.00. (Attachment Item #16)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #17	Approve Textbooks for Culinary Arts

It is my recommendation that the Board approve the following textbook as part of the Culinary Arts program.

Textbook: Level I and II

Nutter, Andrew, and Michael Santos. Foundations of Restaurant Management & Culinary Arts. 2nd ed., National Restaurant Association, 2018. Print.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #18	Approve Agreement between Basic Industrial Training Services, LLC & Auburn Career Center

It is my recommendation that the Board approve the agreement between Basic Industrial Training Services, LLC and Auburn Career Center Adult Workforce Education Department to assist in providing customized training program to community members and business. (Attachment Item #18)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #19	Executive Session

a) Pursuant to Ohio Revised Code Section 121.22(G) (1), I hereby recommend that the Board make a motion to adjourn to executive session for the purpose of considering the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees or regulated individuals, or the investigation of charges or complaints against a public employee or regulated individual unless such person requests a public hearing.

b) Pursuant to Ohio Revised Code Section 121.22 (G)(2), I hereby recommend that the Board make a motion to adjourn to executive session to consider the purchase of property or the sale of property, if premature disclosure of information would give an unfair competitive bargaining advantage to a person whose private interest is adverse to the general public interest.

c) Pursuant to Ohio Revised Code Section 121.22(G)(3), I hereby recommend that the Board make a motion to adjourn to executive session to meet with Board Legal Counsel to discuss disputes involving the Board and/or the School District that are the subject of pending or imminent court action.

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____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

Motion ________________________

Second ________________________

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Terry Sedivy

Time In: ______________________

Time Out: ______________________

____ Mr. Paul Stefanko

____ Mr. Erik Walter

____ Mrs. Mary Wheeler

Item #20	Other

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #21	Adjourn

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Time:_____________________________

Please Notice Enclosures: Attachments Regular Board Meeting June 26, 2018 @ 7:00 pm

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