Auburn Vocational Board of Education Agenda June 4, 2019 6:30 pm

Item #1	Roll Call

____ Mrs. Jean Brush

____ Mr. Kenneth Cahill

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

____ Mr. Ken Klima

____ Mr. Roger Miller

____ Mr. Paul Stefanko

____ Mr. Terry Sedivy

____ Mr. Erik Walter

____ Mrs. Mary Wheeler

Item #2	Pledge of Allegiance

Item #3	Approve Agenda

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #4	Approve Minutes of May 7, 2019 Regular Board Meeting

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #5	Public Participation

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Item #6	Administrative Reports

2019 Aspire Recognition Ceremony ~ June 13, 2019 at 6:30 pm – 8:00 pm Auburn Presentation Center

Student Harassment Report

Item #7	Recruitment/Curriculum Subcommittee Report – Update

Item #8	Facilities/Finance Committee Report – Update

Treasurer’s Agenda

Item #9	Render Financial Reports

ORC 3313.29‐The treasurer shall render a statement to the Board and to the superintendent of the school district, monthly, or more often if required, showing the revenues and receipts from whatever sources derived, the various appropriations made by the board, the expenditures and disbursements therefrom, the purposes thereof, the balances remaining in each appropriation, and the assets and liabilities of the school district. The financial statements for the period ending April 30, 2019 are hereby rendered and include: Financial Summary, Appropriations Report, Monthly Comparison Report, Check Register, Bank Reconciliation, and Investment Report. (Attachment Item#9)

No Action Required.

Item #10	Approve for Unanticipated Transfers and Adjustment of Appropriations

Amend the Certificate of Estimated Resources and adjust appropriations, as needed on June 30, 2019, and transfer to any other fund as necessary in order to avoid an operating deficit on June 30, 2019.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item#11	Approve Temporary Appropriations FY 19‐20

Approve Temporary Appropriations for FY20 at 85% of the FY19 expenditures. The Permanent Appropriations will be presented to the board for approval at the September 2019 regular board meeting.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #12	Approve Financial Services

It is my recommendation that the Board approve the engagement of Plattenburg certified public accountants to compile the required Basic Financial Statements for the fiscal year end June 30, 2019. The Basic Financial Statements are to be presented in conformity with Generally Accepted Accounting Principles (GAAP). The fixed fee for the services will be $9,350. (Attachment Item #12)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #13	Approve Donations

It is my recommendation that the Board approve the following monetary donation of $500 from Zito Insurance Agency of Mentor, Ohio for the Interactive Multimedia Technology program.

It is my recommendation that the Board approve the following monetary donation of $500 from Geauga County Genealogical Society of Chardon, Ohio for the Interactive Multimedia Technology program.

It is my recommendation that the Board of Education approve the monetary donation of $16,000 from the Gene Hass Foundation to support scholarships and NIMS credentialing for our manufacturing program.

It is my recommendation that the Board of Education approve the monetary donation of $1,000 from the Black Knight Foundation of Newbury, Ohio for the National Competition of SkillsUSA & FCCLA students.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Superintendent’s Agenda

Item #14	Human Resources

Resolution to approve employment of the following Personnel items: Amendments, New Employees, Renewals, Supplemental, Substitutes, Separations and Student Intern positions. (Attachment Item #14)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #15	Approve HVAC RTU‐VVT Summer 2019 Phase III Replacement Project

It is my recommendation that the Board of Education approve HVAC TRU‐VVT Summer 2019 Phase III Replacement project with Air Force One of Cleveland, Ohio. The HVAC RTU‐VVT replacement & base system integration installation portion for $149,652.00. (Attachment Item #15)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #16	Approve Collaborative Partners Consulting Services

It is my recommendation that the Board approve a retainer extension addendum to the original agreement. The retainer for approximately 4 hours per week for a monthly retainer of $3,600.00 per month. (Attachment Item #16)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #17	Approve Women’s Leadership Council of the United Way

It is my recommendation that the Board approve the grant request for $1,900.00 for needs‐based scholarships for women in the Adult Workforce Education programs from the Women’s Leadership Council of the United Way of Lake County.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #18	Approve Communication & Procedures for Servicing Students with Disabilities

It is my recommendation that the Board of Education approve the Communication & Procedures for Servicing Students with Disabilities plan for the 2019‐2020 school year. (Attachment Item #18: Email)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #19	Approve Skills Documents

It is my recommendation that the Board of Education approve the following suggested skills documents for all the programs offered at Auburn Career Center for the 2019‐2020 school year. (Attachment Item #19: Email)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #20	Approve Internal Monitoring Plan

It is my recommendation that the Board of Education approve our internal monitoring plan, which outlines how we will review IEPs and communicate with districts through the Special Education department. (Attachment Item#20)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item#21	Approve Textbooks for Construction Technology Program

It is my recommendation that the Board approve the following textbooks as part of the Construction Technology program.

Career Connections: Project Book 1, Carpenters International Training Fund, 2013. Print.

Career Connections: Project Book 2, Carpenters International Training Fund, 2013. Print.

Career Connections: Project Book 3 ‐ Residential Construction, Carpenters International Training Fund, 2013. Print.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #22	Approve Textbook for Criminal Justice Program

It is my recommendation that the Board approve the following textbook as part of the Criminal Justice and Security program.

Schmalleger, Frank. Criminal Justice Today: an Introductory Text for the Twenty-First Century. 15th ed., Pearson, 2019.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #23	Consent Agenda: Contracts/Affiliation Agreements

Resolution to approve the following contracts and affiliation agreements:

a. Screen Vision Media

Agreement between Auburn Career Center and Screen Vision Media for $2,496 to provide advertising at the Chagrin Cinemas movie theater for 52 weeks. (Attachment Item #23A)

b. Retired & Senior Volunteer Program of Lake County

Memorandum of Understanding between Retired & Senior Volunteer Program (RSVP) of Lake County and Auburn Career Center. (Attachment Item #23B)

c. Workforce Development System

Memorandum of Understanding between Auburn Career Center and OhioMeansJobs to integrate service delivery of the local workforce development system, through which workforce development, educational and other services are made available to individuals.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #24	Executive Session

Pursuant to Ohio Revised Code Section 121.22(G) (1), I hereby recommend that the Board make
	
a motion to adjourn to executive session for the purpose of
	considering the appointment,
	
employment,
	dismissal, discipline, promotion, demotion, or compensation of public employees or

a)

regulated individuals, or the investigation of charges or complaints against a public employee or regulated individual unless such person requests a public hearing.

____ Mrs. Jean Brush

____ Mr. Kenneth Cahill

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

____ Mr. Ken Klima

____ Mr. Roger Miller

____ Mr. Paul Stefanko

____ Mr. Terry Sedivy

____ Mr. Erik Walter

____ Mrs. Mary Wheeler

Motion ________________________

Second ________________________

Time In: _______________________

Time Out: ______________________

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Item #25	Other

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #26	Adjourn

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Time: ____________________________

Please Notice Enclosures: Attachments

Regular Board Meeting June 25, 2019 @ 6:30 pm

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