Auburn Vocational School District Board Meeting Agenda October 3, 2017 7:00 pm

Item #1	Roll Call

____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Terry Sedivy

____ Mr. Paul Stefanko

____ Mr. Erik Walter

____ Mrs. Mary Wheeler

Item #2	Pledge of Allegiance

Item #3	Approve Agenda

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #4	Approve Minutes of Last Meeting

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #5	Public Participation

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Item #6	Administrative Reports

a. Certification of Standards Governing Types of Foods and Beverages Sold on School Premises for the 2017‐18 SY:

State law in Ohio requires each school district board of education and each chartered nonpublic school board or governing authority to adopt and enforce nutrition standards governing the types of food and beverages available for sale on school premises and report compliance annually to the Ohio Department of Education.

Auburn Joint Vocational Career Center is compliant with regulations for all snack food sold by adhering to the USDA Smart Snacks at school and Ohio's food and beverage standards sold as outlined in SB 210 (whichever is stricter).

b. TWIST – Presentation

c. Auburn Report Card Data d. Auburn Foundation

Item #7	Facilities Committee Reports

a. TLC Projects – Updates including pole barn

b. Facilities Meeting – Wednesday, October 25, 2017 at 3:30 pm ‐ Technology Learning Center

TREASURER’S AGENDA

Item #8	Render Financial Reports

ORC 3313.29‐The treasurer shall render a statement to the Board and to the superintendent of the school district, monthly, or more often if required, showing the revenues and receipts from whatever sources derived, the various appropriations made by the board, the expenditures and disbursements therefrom, the purposes thereof, the balances remaining in each appropriation, and the assets and liabilities of the school district. The financial statements for the period ending August 31, 2017 are hereby rendered and include: Financial Summary, Appropriations Report, Monthly Comparison Report, Check Register, Bank Reconciliation, and Investment Report. (See Attachments Item #8)

No Action Required.

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Item #9	Approve Five‐Year Forecast

It is my recommendation that the Board approve the FY2018‐2022 Five‐Year Forecast. The forecast and assumptions were sent to the Board electronically and they are believed to represent the most probable scenario for the forecast period. Raises have not been assumed but steps and educational advancement continue to be estimated. Foundation funding has been projected based on the current state aid estimates provided by the Department of Education and the Office of Budget and Management for FY 18‐ 19. Finally, the Five‐Year Facility Plan is not included due to lack of funding. It is possible that projects may be assumed as debt is paid down and the Forecast may be revised when such decisions are made. (See Attachment Item #9)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #10	Removal of Inventory

It is my recommendation that the Board remove the following items from inventory.

Make Description
	Model Description
	Identification Number
	
Chevrolet
	Impala
	2G1WF55E719206619
	
Pontiac
	GFS
	1G2WJ12M4SF259480
	
Toyota
	Prius
	JT2BK18U620048985
	
Ford
	MLX
	1FABP40A7HF159987
	
Ford
	CVL
	2FACP74F4LX115583
	
Ford
	Windstar
	2FMDA51UXWBA71903
	
Buick
	LCF
	1G4HP52L2SH432379
	
Mercury
	SGL
	1MEFM50U3WG622802
	
Ford
	TAG
	1FALP 5249RG288536

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #11	Approve Combining of Funds for Purpose Statement/Activity Budgets

It is my recommendation that the Board of Education approve the combining of funds for the purpose statement/activity budget for the Cosmetology Jr. (200‐991A) and Cosmetology Sr. to be Cosmetology Jr. & Sr. (200‐992A).

It is my recommendation that the Board of Education approve the combining of funds for the purpose statement/activity budget for the Cosmetology Jr. (200‐991B) and Cosmetology Sr. to be Cosmetology Jr. & Sr. (200‐992B).

It is my recommendation that the Board of Education approve the combining of funds for the purpose statement/activity budget for the Internet Program Development Jr. (200‐981A) and Internet Program Development Sr. to be Internet Program Development Jr. & Sr. (200‐982A).

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #12	Approve Closing of Activity Account

It is my recommendation that the Board of Education approve the closing of the following purpose statement/activity budgets accounts. Last year ending balance will be transferred into the general fund account.

Program
	Acct. Number
	Last Year Balance 6/30/17
	
D.C.T.
	200‐993A
	$215.74
	
Cosmetology Jr.
	200‐991A
	$0.00
	
Cosmetology Jr.
	200‐991B
	$0.00
	
Internet Program Development Jr.
	200‐981A
	
$0.00

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #13	Approve 2017‐2018 Purpose Statement/Activity Budgets

It is my recommendation that the Board of Education approve the following purpose statement/activity for the 2017‐2018 school year.
Program
	Acct. Number
	Last Year Balance 6/30/17
	Revenue Anticipated
	
Advance Manufacturing
	200‐902A
	$70.00
	$30.00
	
Allied Health Technology
	200‐901A
	$39.13
	$1,100.00
	
Architecture & Project Management
	200‐909A
	$40.00
	$600.00
	
Automotive Collision
	200‐985A
	$979.86
	$1,700.00
	
Automotive Technology Jr. & Sr.
	200‐912A
	$3,405.37
	$2,000.00

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Program
	Acct. Number
	Last Year Balance 6/30/17
	Revenue Anticipated
	
Bullying Prevention Team
	200‐914A
	$0.00
	$100.00
	
Computer Networking & Technology
	200‐903A
	$0.00
	$800.00
	
Construction Jr. & Sr.
	200‐987A
	$321.10
	$600.00
	
Cosmetology Jr. & Sr. / Holland
	200‐992A
	$921.43
	$3,700.00
	
Cosmetology Jr. & Sr. /Malvicino
	200‐992B
	$1,166.20
	$2,500.00
	
Culinary Arts Jr. & Sr.
	200‐940A
	$271.11
	$1,500.00
	
DECA
	200‐930A
	$0.00
	$6,500.00
	
Electrical Engineering Prep
	200‐996A
	$11.57
	$600.00
	
Emergency Medical Services
	200‐927A
	$191.25
	$200.00
	
Plant, Turf & Landscape Management
	200‐915A
	$50,650.99
	$46,000.00
	
HVAC Jr. & Sr.
	200‐937A
	$0.00
	$600.00
	
Information Support and Services
	200‐917A
	$0.00
	$800.00
	
Interactive Multimedia Jr. & Sr.
	200‐906A
	$5,955.22
	$6,000.00
	
Internet Program Development Jr. & Sr.
	200‐982A
	$2,023.39
	$1,000.00
	
Maintenance & Environmental Services
	200‐925A
	$6,972.78
	$2,200.00
	
National Technical Honor Society
	200‐908A
	$314.34
	$100.00
	
Patient Care Technician Jr. & Sr.
	200‐995A
	$589.89
	$200.00
	
Practical Nursing Adult
	200‐911A
	$829.83
	$0.00
	
SADD
	200‐950A
	$801.97
	$300.00
	
Skills USA
	200‐990A
	$295.00
	$11,500.00
	
Sports Medicine Jr. & Sr.
	200‐932A
	$122.75
	$200.00
	
Teaching Professions Pathway Jr. & Sr.
	200‐945A
	$347.60
	$3,250.00
	
Welding Jr. & Sr.
	200‐924A
	$439.04
	$1,000.00
	
Total
		$76,759.82
	$95,080.00

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

SUPERINTENDENT’S AGENDA

Item #14	Human Resources

Resolution to approve employment of the following Personnel items: Amendments, New Employees, Renewals, Supplementals, Substitutes, Separations and Student Intern positions.
(See Attachment Item #14)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #15	2017‐2018 Housing Project
Sub Lot 13 Bridgecreek Drive, Concord OH 44077

A. Approve Window Quote

It is my recommendation that the Board of Education approve the window quote from Carter Lumber, of Chardon, Ohio at the amount of $5,261.33. There were three quotes submitted, the other two quotes are from Home Depot of Chardon, Ohio and 84 Lumber Company of Concord, Ohio. (See Attachment Item #15A)

B. Approve Siding Quote

It is my recommendation that the Board of Education approve the siding quote from Apollo Siding Supply Inc., of Willoughby, Ohio, at the amount of $7,185.00. There were three quotes submitted, the other two quotes are from ABC Supply Company Inc. of Mentor, Ohio and Modern Builders Supply, Inc. of Mentor, Ohio. (See Attachment Item #15B)

C. Approve Roofing Quote

It is my recommendation that the Board of Education approve the roofing quote from Apollo Siding Supply Inc., of Willoughby, Ohio, at the amount of $5,370.00. There were three quotes submitted, the other two quotes are from ABC Supply Company Inc. of Mentor, Ohio and ABC Supply Company Inc. of Mentor, Ohio. (See Attachment Item #15C)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #16	Approve TWIST Creative

It is my recommendation that the Board of Education approve TWIST creative master services agreement for approval for Brand Discovery at the amount of $14,000, which includes: audits, interviews and customer perceptions; along with the approval of Brand Strategy/Tagline & Identity at the amount of $38,000. To be paid from the 2017‐18 Carl D. Perkins Secondary Grant. (See Attachment Item #16)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #17	Approve Authorization for FinalForms

It is my recommendation that the Board of Education authorize the Treasurer to sign the contract with FinalForms registration system per quote. This includes a one‐time set up fee for form building of the academic and staff forms, as well as a $5.00 registration fee per student. (See Attachment Item #17)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #18	Other

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #19	Adjourn

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Regular Board Meeting November 7, 2017 7:00 pm

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