Auburn Vocational Board Of Education Agenda January 5, 2016 7:30 pm

Item #1	Roll Call

____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Paul Stefanko

____ Mr. Erik Walter

____ Mrs. Kelly Wanyek

____ Mrs. Mary Wheeler

Item #2	Pledge of Allegiance

Item #3	Approve Agenda

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #4	Approve Minutes of Last Meeting

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #5	Public Participation

Item #6	Administrative Report

a) Semi‐Annual Harassment Report b) LGCA – META Merger Update

Item #7	Executive Session

a) Pursuant to Ohio Revised Code Section 121.22(G) (1), I hereby recommend that the Board make a motion to adjourn to executive session for the purpose of considering the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees or regulated individuals, or the investigation of charges or complaints against a public employee or regulated individual unless such person requests a public hearing.

b) Pursuant to Ohio Revised Code Section 121.22(G)(3), I hereby recommend that the Board make a motion to adjourn to executive session to meet with Board Legal Counsel to discuss disputes involving the Board and/or the School District that are the subject of pending or imminent court action.

Motion ________________________

Second ________________________

Time In: ______________________

Time Out: ______________________

Vote: Pass ________ Fail ________

Item #8	Facilities Report – Committee Meeting January 20, 2016 @ 4:30 pm

a. Approve Cold Harbor Building Company Invoice

It is my recommendation that the Board of Education approve the invoice from Cold Harbor Building Company in the amount of $3,357.67. This invoice covers meetings for the Technology Learning Center Construction, Job Site Visits, Soil Review, Notice of Commencement Filing and News Herald Legal Notice. Billing period of August 27, 2015 to November 30, 2015.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

b. Approve Cold Harbor Building Company Invoice

It is my recommendation that the Board of Education approve the invoice from Cold Harbor Building Company in the amount of $1,680.00. This invoice covers facility meetings, Levy meetings and sign meetings. Billing period of August 27, 2015 to November 30, 2015.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

c. TLC Update – Cold HarborDale Griffis

d. Geauga Educational Service Center & TLC space

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d. Approve Summer Projects and Bid Strategy

It is my recommendation that the Board approve the listing of summer projects and bid strategy. (See Attachment #8d)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

e. Approve Bidding Process for Summer Projects

It is my recommendation that the Board of Education approve the bidding process to begin for the summer projects as shown in attachment item #8d, total expenditures not to exceed $350,000.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #9

Item #10

Item #11

Item #12

Student Achievement Report

Legislative Report

Recruitment Subcommittee Report – No Report Thursday, February 11, 2016 @ 6:00 pm

Curriculum Committee Report – No Report Monday, January 25, 2016 @ 6:00 pm

Treasurer’s Agenda

Item #13	Render Financial Reports

ORC 3313.29‐The treasurer shall render a statement to the Board and to the superintendent of the school district, monthly, or more often if required, showing the revenues and receipts from whatever sources derived, the various appropriations made by the board, the expenditures and disbursements therefrom, the purposes thereof, the balances remaining in each appropriation, and the assets and liabilities of the school district. The financial statements for the period ending November 30, 2015 are hereby rendered and include: Financial Summary, Appropriations Report, Monthly Comparison Report, Check Register, Bank Reconciliation, and Investment Report. (See Attachments Item#13)

No Action Required.

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Item #14	Approve Tax Budget for FY 2016‐2017

It is my recommendation that the board approve the Tax Budget for FY 2016‐2017. The tax budget is based upon the five year forecast approved by the Board in October 2015 and includes estimates of tax collection for both Lake and Geauga counties. The Lake County Auditor has provided a summary form of budget resulting from amendments to the ORC related to tax budgets. (See Attachment Item #14)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #15	Approve Property Insurance 2016‐2018

It is my recommendation that the Board approve the district property insurance for the period July 1, 2016 – June 30, 2018 with Wright Specialty/Catlin Insurance Company/Wells Fargo Insurance Services USA, Inc. (COL), PO Box 203417, Dallas, TX 75320‐3416. The services of School Insurance consultants, LLC located in Lebanon, OH, are engaged to evaluate our policy and issue RFP’s. The company has agreed to reduce current rates between 4‐5% for the 2016‐2017 year and another 2‐3% for the 2017‐2018 year resulting in an approximate $2,370 in savings over the two year period. We will pay up to $3,500 for the consultant who will also serve as the agent for our policy. (See Attachment #15)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #16	Donations

It is my recommendation that the Board approve the following monetary donation of $500.00 from Concord Garden Club, of Concord, Ohio. This monetary donation is for the field trip expenses for the Horticulture Landscape program.

It is my recommendation that the Board approve the following 2009 Nissan Versa from Mr. Richard Gamber, of Wickliffe, Ohio. This donation is for the Automotive Technology program.

It is my recommendation that the Board approve the following 1993 Subaru Justy from Mr. Ken Gladyszewski, of Concord, Ohio. This donation is for the Automotive Technology program.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #17	Approve Removal of Inventory

It is my recommendation that the Board of Education approve the removal of inventory on the following items. These items are out‐dated, broken and unable to be fixed or have been auction off.

Tag #
	Item
	
12118
	HP Printer
	
12119
	Visual Presenter
	
11649
	Optiplex Desktop
	
11667
	Optiplex Computer
	
11453
	Optiplex Computer
	
11650
	Optiplex Computer
	
11469
	Optiplex Computer
	
12199
	D630 Laptop
	
11986
	D630 Laptop
	
11666
	Optiplex Computer
	
10354
	HP Laserjet 1320n
	
12242
	Cisco Catalyst Router/Switch
	
12248
	Compaq SCSI
	
12339
	HP Proliant DL 380G3
	
12341
	HP Proliant DL 380G3
	
12249
	Compaq Proliant
	
12338
	HP Proliant DL 380G3
	
12337
	Compaq Array Controller
	
13139
	HP Color LaserJet CP2025
	
13104
	HP Color LaserJet CP2025
	
11711
	HP Color LaserJet 3600n
	
13605
	Laserjet Pro 400 Color
	
13098
	HP Color LaserJet CP2025
	
11249
	HP LaserJet 1320
	
10384
	HP LaserJet P2015dn
	
10419
	HP Laserjet 1300n
	
11086
	HP LaserJet 1320
	
11074
	HP Color LaserJet 5550dn
	
10568
	HP Color LaserJet 4550N
	
11724
	HP LaserJet 1320tn
	
11173
	HP LaserJet 1100
	
10749
	HP LaserJet 1200
	
13094
	HP Scanjet 5590
	
12346
	Epson Stylus CX6600
	
12469
	HP LaserJet 2100
	
13498
	HP Officejet 4500
	
13139
	HP Color LaserJet CP2025

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Superintendent’s Agenda Item #18	Human Resources

A. Approve Family Medical Leave and Extended Leave

It is my recommendation that the Board approve Family Medical Leave & Extended Leave for Mrs. Michelle Rodewald, Business Partnership Coordinator. Based on the collective bargaining agreement article 16.5.5. , Mrs. Rodewald will be on FMLA starting October 19, 2015 with an estimated return date of January 8, 2016.

B. Approve Stipend for the 2015‐2016 School Year

It is my recommendation that the Board of Education approve the following stipend for Mrs. Judy Falcone for the supplemental duties of Stars, Student Ambassadors and Career Trailblazers based on the CATA agreement (21.1.1) for the 2015‐2016 school year. The stipend amount of $864.87 is based off the CATA Agreement (21.1.2). This amount will be divided into two installments.

C. Approve Van Drivers for the 2015‐2016 School Year

It is my recommendation that the Board of Education approve the following van drivers for the 2015‐2016 school year which include Gary Cottrill, Jim Brown, Michelle Rodewald, Jessica Szoka and Dennis Harvey.

D. Approve Resignation

It is my recommendation that the Board of Education approve the resignation of Mrs. Susie Gill, Enrollment Specialists, effective January 11, 2016.

E. Approve Classified Non‐Teaching Part Time Hourly for the 2015‐2016 School Year

It is my recommendation that the Board approve Mrs. Ellen Cochran, as our part time Accounts Payable Clerk, effective January 6, 2016 at an hourly rate of $17.59 for 5.5 hours a day.

F. Approve Part Time Career Development Instructor

It is my recommendation that the Board approve Mrs. Teresa Detwiller for the part time position of Career Development Instructor for the 2015‐2016 school year. Mrs. Detwiller will be at step ______ column_______ in the amount of $________________________.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #19	Approve 3‐Year Principal Administration Contract

It is my recommendation that the Board of Education approve a three‐year contract for Mr. Jeff Slavkovsky as Principal, contract date of August 1, 2016 to July 31, 2019. Contract days of 220 in the amount of $94,501.93.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #20	Approve 3‐Year Assistant Principal Administration Contract

It is my recommendation that the Board of Education approve a three‐year contract for Mrs. Dee Stark, Assistant Principal from August 1, 2016 to July 31, 2019. Contract days of 220 in the amount of $84,390.47.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #21	 Approve Delinquent Debt Collection Agreement between The Ohio Attorney General and Auburn Vocational School District

It is my recommendation that the Board approve the agreement between the Ohio Attorney General (Attorney General) and Auburn Vocational School District (Political Subdivision). The purpose, the political subdivision has requested that the Attorney General undertake, and the Attorney General agrees to undertake, the collection of delinquent debt owed to the Political Subdivision, pursuant to Ohio Revised Code (O.R.C. 131.02). This agreement sets forth the rights, duties and obligations of the Parties and the amounts to be charged, collected and allocated between the Political Subdivision and Attorney General. (See Attachment #21)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #22	Other

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #23	Adjourn

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Please Notice Enclosures: Attachments Agenda and Attachments are on Blackboard

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