Auburn Vocational School District Board Meeting Agenda October 4, 2016 7:00 pm

Item #1	Roll Call

____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Paul Stefanko

____ Mr. Erik Walter

____ Mrs. Kelly Wanyek

____ Mrs. Mary Wheeler

Item #2	Pledge of Allegiance

Item #3	Approve Agenda

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #4	Approve Minutes of Last Meeting

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #5	Public Participation

Item #6	Administrative Report

a) Blackboard Analysis

b) Concord Township Tax Increment Financing Proceedings

c) Visit Associate Schools Board Meetings to inform them of current Board Members Term ending December 31, 2016: Dr. Susan Culotta; Mrs. Mary Javins; Mr. Geoffrey Kent; Mr. Ken Klima; Mr. Roger Miller; Mr. Paul Stefanko; Mr. Erik Walter; Mrs. Kelly Wanyek; and Mrs. Mary Wheeler

Item #7	Executive Session

a) Pursuant to Ohio Revised Code Section 121.22(G) (1), I hereby recommend that the Board make a motion to adjourn to executive session for the purpose of considering the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees or regulated individuals, or the investigation of charges or complaints against a public employee or regulated individual unless such person requests a public hearing.

b) Pursuant to Ohio Revised Code Section 121.22 (G)(2), I hereby recommend that the Board make a motion to adjourn to executive session to consider the purchase of property or the sale of property, if premature disclosure of information would give an unfair competitive bargaining advantage to a person whose private interest is adverse to the general public interest.

c) Pursuant to Ohio Revised Code Section 121.22(G)(3), I hereby recommend that the Board make a motion to adjourn to executive session to meet with Board Legal Counsel to discuss disputes involving the Board and/or the School District that are the subject of pending or imminent court action.

____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

Motion ________________________

Second ________________________

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Paul Stefanko

Time In: ______________________

Time Out: ______________________

____ Mr. Erik Walter

____ Mrs. Kelly Wanyek

____ Mrs. Mary Wheeler

Item #8	Facilities Committee Report – Mrs. Mary Javins a) Update – Summer Projects

Item #9

Item #10

Item #11

Item #12

Student Achievement Report – Mrs. Jean Brush

Legislative Report – Mrs. Mary Javins

Recruitment/Curriculum Committee Report–No Report

Finance Committee Report – Mrs. Sherry Williamson

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TREASURER’S AGENDA

Item #13	Render Financial Reports

ORC 3313.29‐The treasurer shall render a statement to the Board and to the superintendent of the school district, monthly, or more often if required, showing the revenues and receipts from whatever sources derived, the various appropriations made by the board, the expenditures and disbursements therefrom, the purposes thereof, the balances remaining in each appropriation, and the assets and liabilities of the school district. The financial statements for the period ending August 31, 2016 are hereby rendered and include: Financial Summary, Appropriations Report, Monthly Comparison Report, Check Register, Bank Reconciliation, and Investment Report. (See Attachments Item#13)

No Action Required.

Item #14	Approve Five Year Forecast

It is my recommendation that the board approve the FY2017‐2021 Five‐Year Forecast. The forecast and assumptions were sent to the Board electronically and they are believed to represent the most probable scenario for the forecast period. Raises have not been assumed but steps and educational advancement continue to be estimated. Foundation funding has been projected based on the current state aid estimates provided by the Department of Education and the Department of Taxation for FY16‐17. Finally, the Five‐Year Facility Plan is not included due to lack of funding. It is possible that projects may be assumed as debt is paid down and the Forecast may be revised when such decisions are made. (See Attachment Item #14)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item # 15 Approve Donation

It is my recommendation that the Board approve the monetary donation of $50.00 for the Landscape Horticulture program. This donation is from Mr. Brian Gilson of Perry, Ohio.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #16	Approve Closing of Activity Account

It is my recommendation that the Board of Education approve the closing of the following purpose statement/activity budgets accounts. Last year ending balance will be transferred into the general fund account.

Program
	Acct. Number
	Last Year Balance 6/30/16
	
GRADS
	200‐904A
	$153.60
	
Green Club
	200‐965A
	$52.18
	
Job Club
	200‐926A
	$136.69
	
Business & Computer Services II
	200‐984A
	$671.42
	
Hospitality & Community Services
	200‐920A
	$1,107.74
	
Marketing Education
	200‐935A
	$527.67
	
Northeast Ohio Culinary Institute
	200‐916A
	$73.08
	
Yearbook
	200‐905A
	$624.07

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #17	Approve Combining of Funds for Purpose Statement/Activity Budgets

It is my recommendation that the Board of Education approve the combining of funds for the purpose statement/activity budget for the Teaching Professions Pathway Jr. (200‐928A) and Teaching Professions Pathway Sr. to now be Teaching Professions Pathway Jr. & Sr. (200‐945A).

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #18	Approve 2016‐2017 Purpose Statement/Activity Budgets

It is my recommendation that the Board of Education approve the following purpose statement/activity for the 2016‐2017 school year.
Program
	Acct. Number
	Last Year Balance 6/30/16
	Revenue Anticipated
	
Advance Manufacturing
	200‐902A
	$70.00
	$30.00
	
Allied Health Technology
	200‐901A
	$76.59
	$1,950.00
	
Architecture & Project Management
	200‐909A
	$596.35
	$600.00
	
Automotive Collision Sr.
	200‐985A
	$1,053.86
	$400.00
	
Automotive Technology Jr. & Sr.
	200‐912A
	$3,399.02
	$1,700.00
	
Bullying Prevention Team
	200‐914A
	$0.00
	$1,100.00
	
Computer Networking & Technology
	200‐903A
	$0.00
	$850.00
	
Construction Jr. & Sr.
	200‐987A
	$321.10
	$1,200.00
	
Cosmetology Jr. /Holland
	200‐991A
	$0.00
	$1,500.00
	
Cosmetology Jr. /Malvicino
	200‐991B
	$0.00
	$1,500.00
	
Cosmetology Sr. / Holland
	200‐992A
	$2,291.52
	$2,200.00

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Program
	Acct. Number
	Last Year Balance 6/30/16
	Revenue Anticipated
	
Cosmetology Sr. /Malvicino
	200‐992B
	$2,649.42
	$1,700.00
	
Culinary Arts Jr. & Sr.
	200‐940A
	$2,294.39
	$2,900.00
	
DECA
	200‐930A
	$0.00
	$6,300.00
	
Electrical Engineering Prep
	200‐996A
	$11.57
	$600.00
	
Emergency Medical Services
	200‐927A
	$0.00
	$0.00
	
Horticulture
	200‐915A
	$52,935.22
	$46,000.00
	
HVAC Jr. & Sr.
	200‐937A
	$0.00
	$600.00
	
Information Support and Services
	200‐917A
	$0.00
	$850.00
	
Interactive Multimedia Jr. & Sr.
	200‐906A
	$1,755.22
	$6,000.00
	
Internet Program Development Jr.
	200‐981A
	$0.00
	$1,000.00
	
Internet Program Development Sr.
	200‐982A
	$2,023.39
	$1,000.00
	
Maintenance & Environmental Services
	200‐925A
	$6,972.78
	$2,200.00
	
National Technical Honor Society
	200‐908A
	$579.34
	$900.00
	
Patient Care Technician Jr. & Sr.
	200‐995A
	$803.14
	$600.00
	
Practical Nursing Adult
	200‐911A
	$829.83
	$0.00
	
SADD
	200‐950A
	$801.97
	$300.00
	
Skills USA
	200‐990A
	$45.00
	$12,500.00
	
Sports Medicine Jr. & Sr.
	200‐932A
	$9.00
	$375.00
	
Teaching Professions Pathway Jr. & Sr.
	200‐945A
	$31.23
	$3,700.00
	
Welding Jr. & Sr.
	200‐924A
	$439.04
	$1,000.00
	
Total
		$79,988.98
	$101,555.00

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Superintendent’s Agenda

Item #19	Approve Substitutes for the 2016‐2017 School Year

It is my recommendation that the board of Education approve the following substitutes for the 2016‐ 2017 school year.

Michael Lerman Suzanne Jackson Stephanie Evanoff Stacey Murray

EMT/Firefighter Instructor Diversified Health Occupations Substitute Kitchen Helper General Education

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #20	Approve Adult Workforce Education Staff

It is my recommendation that the Board employ the following adult workforce education staff for the 2016‐2017 school year. One‐Year Limited Contracts.

First Name
	Last Name
	Title
	Hourly Rate
	
Phillip
	Stropkey
	Residential Wiring
	$30.00
	
Robert
	Lloyd
	EMT/Firefighter
	$30.00
	
Richard
	Sumrada
	Welding Instructor
	$30.00
	
Harry
	Pearce
	EMT/Paramedic Medical Director
	$30.00

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #21	Family Medical Leave and Extended Leave

It is my recommendation that the Board approve Family Medical Leave & Extended Leave for Mrs. Jane Metrisin, Teaching Professions Pathway Instructor. Based on the collective bargaining agreement article 16.5.5.

No Action Required

Item #22	Motion to Untable Blackboard Five‐Year Renewal Contract

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item#23	Approve Blackboard Five‐Year Renewal Contract

It is my recommendation that the Board of Education approve a five‐year renewal of the Blackboard License and Service Agreement contract for October 1, 2016 thru September 30, 2021, in the amount of $250,000.00 which will be coming out of the VEPD Grant. This renewal includes contract and the users. The clients that participate in the use of Blackboard are Perry High School, Hall of Fame Akron Stem, and Lake County Educational Service Center. (See Attachment Item #23)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item#24	Policies Modifications: Final Reading

I recommend that the Board of Education make the following policy modifications to the Auburn Vocational Board of Education Policy Manual. Original policy can be reviewed by visiting the Board Policy website at www.neola.com/auburnjvs‐oh and clicking on the policy number. (Attachment Item #24)

Section
	Title
	Revised/New Policy
	
Professional Staff 3223
	Standard‐Based School Counselor Evaluation
	New Policy

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #25	Approve Adult Workforce Education Student Handbook 2016‐2017

It is my recommendation that the Board approve the Adult Workforce Education student handbook for the 2016‐2017 school year. Note any of the changes are highlighted to meet federal standards and/or board policies. (Attachment Item #25: Emailed.)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #26	2016‐2017 Housing Project – 7070 Auburn Road

A. Approve Siding

It is my recommendation that the Board of Education approve the siding quote from Apollo Siding Supply Inc., of Willoughby, Ohio, in the amount of $3,459.80. There were a total of three quotes submitted, the other two quotes are from ABC Supply Company Inc. of Madison, Ohio and Carter Lumber of Chardon, Ohio. (See Attachment Item #26A)

B. Approve Roofing

It is my recommendation that the Board of Education approve the roofing quote from Apollo Siding Supply Inc., of Willoughby, Ohio, in the amount of $3,438.70. There were a total of three quotes submitted, the other two quotes are from ABC Supply Company Inc. of Madison, Ohio and Carter Lumber of Chardon, Ohio. (See Attachment Item #26B)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item#27	Approve Geauga County Educational Service Center Interdistrict Service Area Contract for 2016‐2017

It is my recommendation that the Board of Education approve the Geauga County Educational Service Center interdistrict service area contract for the 2016‐2017 school year. The Geauga County Education Service Center provides an administrator to Auburn Career Center for the 2016‐2017 school year for the term of one school year. The actual cost of for services needed will be $30,000.00. This cost is to assist in the salary and benefits of the Vocational Director. (See Attachment Item #27)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #28	Approve Geauga ESC, Lake ESC and Auburn Career Center Collaborative

It is my recommendation that the Board of Education approve the amount of $10,000 for the Geauga ESC, Lake ESC and Auburn Career Center Collaborative.

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #29	Approve Educational Consulting Services Agreement

It is my recommendation that the Board of Education approve the educational consulting services agreement between Podojil Consulting and Professional Services and the GLA professional development collaborative in the amount up to $22,500.00. (See Attachment Item #29)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #30	Approve Membership Dues for Geauga Growth Partnership, Inc.

It is my recommendation to approve the membership dues of $1000 for Geauga Growth Partnership, Inc. of Newbury, OH. The partnership believes that focused, proactive economic development is needed in the county and that a business‐led organization can play a critically important role. (See Attachment Item #30)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

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Item #31	Approve District Organizational Chart

It is my recommendation that the Board approve the 2016‐2017 organizational chart for the Auburn Vocational School District. (See Attachment Item #31)

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #32	Other

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Item #33	Executive Session

a) Pursuant to Ohio Revised Code Section 121.22(G) (1), I hereby recommend that the Board make a motion to adjourn to executive session for the purpose of considering the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees or regulated individuals, or the investigation of charges or complaints against a public employee or regulated individual unless such person requests a public hearing.

b) Pursuant to Ohio Revised Code Section 121.22 (G)(2), I hereby recommend that the Board make a motion to adjourn to executive session to consider the purchase of property or the sale of property, if premature disclosure of information would give an unfair competitive bargaining advantage to a person whose private interest is adverse to the general public interest.

c) Pursuant to Ohio Revised Code Section 121.22(G)(3), I hereby recommend that the Board make a motion to adjourn to executive session to meet with Board Legal Counsel to discuss disputes involving the Board and/or the School District that are the subject of pending or imminent court action.

____ Mrs. Jean Brush

____ Dr. Susan Culotta

____ Mrs. Mary Javins

____ Mr. Geoffrey Kent

Motion ________________________

Second ________________________

____ Mr. Ken Klima

____ Dr. Brian Kolkowski

____ Mr. Roger Miller

____ Mr. Paul Stefanko

Time In: ______________________

Time Out: ______________________

____ Mr. Erik Walter

____ Mrs. Kelly Wanyek

____ Mrs. Mary Wheeler

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Item #34	Adjourn

Motion ________________________

Second ________________________

Vote: Pass ________ Fail ________

Please Notice Enclosures: Attachments Agenda and Attachments are on Blackboard Next Board Meeting:
Tuesday, November 1, 2016 7:00 pm

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